GET READY FOR BREXIT!
By Yasmine Lingemann
With the end of the Brexit transition period fast approaching, here are 5 steps BritCham EU & Brussels suggest you and your business should take for importing into the EU, and 5 steps for importing into the UK.
Available in English, French, German and Dutch.
If you have any further questions, please head over to https://www.gov.uk/eubusiness for more information.
IMPORTING INTO THE EU:
Step 1: Register with Customs!
No relationship with Customs yet? Request an EORI number with them as soon as possible. Every company in Europe involved in exporting from the UK will require a GB EORI number- you cannot export without one. Also, if you are an importer or exporter who uses a forwarder or customs agent for your import and export declarations, please contact national customs as the application process may vary from country to country.
Step 2: Decide who takes care of the import and export declarations!
After the Brexit transition period ends, determine whether you will submit import and/or export declarations to Customs yourself or whether you will use a forwarder or customs agent for this. If you submit the declarations yourself, you will need separate software and licences. For this software you will find an overview of possible suppliers on the Dutch customs website.
Step 3: Determine who is responsible for the pre-notification of customs documents!
After Brexit, the pre-notification of customs documents is mandatory at all ferry terminals and most shortsea terminals. The importer/exporter can do this, but also the forwarder, customs agent or, on occasion, the transport company. Make clear agreements about this! Without pre-notification, the transporter will not be granted access to the terminal.
Step 4: Fill in the necessary documentation!
Importers should submit or enter the required data in the import clearance system via an EDI interface to the Customs computer Paperless Customs and Excises (PLDA) system. The import declaration, including security data, has been compulsorily submitted online via the PLDA-program (ICS = Import Control System). The importer can likewise declare the goods by presenting a finished Single Administrative Document (SAD form) to Belgian Customs. The official model for written declarations to customs is the Single Administrative Document (SAD). The SAD delineates products and their movement around the world and is fundamental for trade outside the EU, or of non-EU merchandise. Merchandise brought into the EU customs area is, from the time of their entrance, subject to customs supervision until customs formalities are finished. Items are secured by a Summary Declaration which is documented once the things have been shown to customs authorities.
Step 5: Check beforehand whether the terminal has the customs document!
Only cargo that has been digitally pre-notified can enter and leave the terminal. Otherwise, the container or trailer will come to a standstill here. You will then be referred to a temporary parking location. You can contact your client or transport planner there to get the necessary customs formalities in order.Therefore, before you start driving, always check the status at the termina. No customs document, no pre-notification at the terminal, no transport!
IMPORTING INTO THE UK:
Step 1: Get an EORI Number
As a business owner, you need to make sure that your business has an Economic Operator Registration and Identification Number (EORI). In order to continue importing goods into the UK, you will need to have a 12-digit EORI starting with GB. You may not need an EORI number if your business is service-based or if you want to move goods between Northern Ireland and Ireland. If your business does not have an EORI number, then you might face delays and increased costs while importing goods. Check what documents you may need to apply for an EORI number here.
Step 2: Make Importing Declarations!
To make import declarations, you can either hire an agent or do it yourself.
HIRING A CUSTOMS AGENT: Freight forwarders, brokers, and fast parcel operators are some of the types of agents who can handle customs for you. Freight forwarders can assist you with moving the goods around the world. They can even make arrangements to help you get customs clearance. Brokers or custom agents ensure clearance through customs. Fast parcel operators can help you move documents, parcels, and freight across the world within a specific time frame. They can even handle customs clearance for you, provided you give them written instructions. The instructions must clarify whether these agents are acting for you directly or indirectly. If your business is new and you are still in search of a customs agent, you can find one from HMRC’s list of customs agents.
DECLARING IMPORTS YOURSELF:
If you are making customs import declarations by yourself, there are three important things for you to know when you import from outside the UK: how to submit, when to submit, and which boxes to complete.
a. How to submit –If you are submitting your declarations on your own, they have to be sent electronically through the Customs Handling of Import and Export Freight (CHIEF) system. To do this, you must first apply to gain access to CHIEF and then buy third-party software to submit declarations electronically via CHIEF. While moving merchandise in baggage or small vehicles, you will need to submit a full declaration in advance if the goods meet any of the following conditions:– the value of goods is over 900 Euro– the goods weigh more than 1,000 kg– you are moving excise or restricted goods– the goods need a licence– you are planning to claim relief.
b. When to submit – Under normal circumstances, a business owner must submit a complete declaration when goods are entering the UK. If you are moving your goods to temporary storage under customs supervision, they can remain in storage for 90 days. If the 90-day time limit is exceeded, you will need to pay the duty, VAT and penalty.The declaration process may vary if you are using the simplified declaration procedure or operating under an EIDR(entry in declarant’s record) authorisation. In the event of a no-deal Brexit, the goods you import from the EU might get delayed. This is because it may take longer than usual for you to submit a full declaration and pay your import duties and VAT. In the event of a no-deal Brexit, you can still utilise the roll on roll off ports or the Channel Tunnel to import goods from the EU. You may need to produce customs declarations and pay any excise duty or VAT.
c. Boxes to complete – Each time you are moving goods, you must include the commodity code in your customs declarations. You may also have to include the CustomsProcedure Code (CPC), which identifies the customs procedure applied while moving the goods.
Step 3: Make Importing Easier
There are other customs procedures designed to streamline the process, like the CommonTransit Convention (CTC), which simplifies the way in which goods get transported between or through the EU and the common transit countries. If your business imports goods frequently, you can set up a duty deferment account. This allows you to make one payment per time interval (for instance, a month), instead of making payments every time you import something. You can also get customs authorisations too, but you will need a deferment account for this.
Step 4: Check the Tax & Duty Rates to be Paid!
For every import, you will have to pay custom duties and VAT. If the UK leaves the EU without a deal, the custom duty tariffs for imports from the EU and the rest of the world will change.Reports say that the temporary rates will be applicable for up to 12 months until the government completes its public consultation and introduces a permanent tariff regime.Based on where the goods come from, the tariff rates can be classified as either preferential (also called MostFavoured Nation or MFN) and non-preferential.A preferential tariff rate will be applicable on goods if the country they are imported from has trade agreement with the UK and is a part of the UK’s generalised scheme of preferences.Non-preferential tariffs will be applicable for those countries which do not hold an official trade agreement with the UK and will eventually have to comply with the trade regulations set up by World TradeOrganisation (WTO). You can find out what the non-preferential tariff rates will be in case of a no-deal Brexit here. If you have registered your business for VAT, then you will have to pay your import VAT while filing your VAT return. If your business involves the import of alcohol, tobacco, or biofuels, you will have to pay excise duties also. You can find the rates for excise duties here.
Step 5: Get the Right Type of License for the Type of Goods you Import!
Based on what kinds of goods you are moving into the UK, you may be required to have a special license or certificate. For some goods, you may even have to pay an inspection fee. You can check whether you need licenses for the goods you are importing here.